This section describes the user tools in the File Transfer menu under System Settings.
Delivery Option
Enables or disables sending stored or scanned documents to the ScanRouter delivery server.
The default setting is [Off].
Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software.
Capture Server IPv4 Address
Specify the capture server IPv4 address.
This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.
Fax RX File Transmission
Specify how to deliver fax files received via the different lines.
Setting per Line
Specifies whether or not received fax documents are sent to the ScanRouter delivery software for each fax line.
G3 Port 1
G3 Port 2
G3 Port 3
IP-Fax
The default setting is [Do not Deliver].
The lines appear according to the operating environment.
RX File Delivery
Specifies whether or not received fax documents are sent to the ScanRouter delivery software for each fax line.
The default setting is [Do not Deliver].
Print at Deliver
Specify whether or not received fax documents sent to the ScanRouter delivery software should also be printed at the same time.
The default setting is [Do not Print].
File to Deliver
Specify whether all received fax documents or only received fax documents that include delivery codes (documents with an ID or SUB/SEP codes) are sent to the ScanRouter delivery software.
The default setting is [All Files].
Delivery Failure File
If a fax is received but cannot be sent via the ScanRouter delivery software, it is stored in the machine’s memory. If received document deletion is set to “1(On)”, documents that cannot be stored due to insufficient memory or an internal hard disk error will automatically be deleted, and a Reception File Erased Report will be printed.
For details about the Reception File Erased Report, see “Reception File Setting” in the “Facsimile Reference”. To print a stored file, select [Print File], and to delete stored files, select [Delete File].
Print File
Delete File
This setting appears when the delivery function is being used by the ScanRouter delivery software.
SMTP Server
Specify the SMTP server name.
If DNS is in use, enter the host name.
If DNS is not in use, enter the SMTP server IPv4 address.
The default setting for "Port No." is “25”.
Enter the server name using up to 127 characters. Spaces cannot be entered.
Enter port number between 1 and 65535 using the number keys, and then press the [
] key.
The SMTP server shares the same port number with the Direct SMTP server.
SMTP Authentication
Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server security level using authentication that requires entering the user name and password.
If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify the user name, password and encryption.
Enter the user name and password to be set for the Administrator's e-mail address when using Internet Fax.
The default setting is [Off].
Enter the user name using up to 191 characters.
Spaces cannot be entered. Depending on the SMTP server type, "realm" must be specified. Add "@" after the user name, as in "user name@realm".
Enter the E-mail address using up to 128 characters.
Enter the password using up to 128 characters.
Spaces cannot be entered.
Select Encryption as follows:
"Encryption"-[Auto]
Use if the authentication method is PLAIN, LOGIN, CRAM-MD5, or DIGEST-MD5.
"Encryption"-[On]
Use if the authentication method is CRAMMD5 or DIGEST-MD5.
"Encryption"-[Off]
Use if the authentication method is PLAIN, or LOGIN.
POP before SMTP
Specify POP authentication (POP before SMTP).
When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication.
The default setting is [Off].
If you set POP before SMTP to [On], specify the waiting time after authentication, user name, e-mail address, and password.
Wait Time after Authent.: “300” msec.
Specify [Wait Time after Authent.] from zero to 10,000 milliseconds, in increments of one millisecond.
User Name
Enter the user name using up to 191 characters. Spaces cannot be entered.
E-mail Address
Enter the E-mail Address using up to 128 characters. Spaces cannot be entered.
Password
Enter the password using up to 128 characters. Spaces cannot be entered.
To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wait Time after Authent.] has elapsed.
If you select [On], enter server name in POP3/IMAP4 Settings. Also, check POP3 port number in E-mail Communication Port.
Reception Protocol
Specify the Reception Protocol for receiving Internet Fax.
The default setting is [POP3].
POP3 / IMAP4 Settings
Specify the POP3/IMAP4 server name for receiving Internet faxes.
The specified POP3/IMAP4 server name is used for [POP before SMTP].
The default setting is [Auto].
Server Name
If DNS is in use, enter the host name.
If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.
Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot be entered.
Select Encryption as follows:
“Encryption”-[Auto]
Password encryption is automatically set according to the POP/IMAP server settings.
“Encryption”-[On]
Encrypt password.
“Encryption”-[Off]
Do not encrypt password.
Administrator's E-mail Address
Specify the Administrator's E-mail Address.
If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function.
On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.
When sending e-mail under the Internet fax function, administrator's e-mail address will appear as the sender's address under the following conditions:
The sender has not been specified and the machine's e-mail address has not been registered.
The specified sender is not registered in the machine's address book and the machine's e-mail address has not been registered.
When conducting SMTP authentication for the transmitted files under the Internet fax function, the Administrator's E-mail Address will appear in the "From:" box. If you have specified the user name and e-mail address in [SMTP Authentication], make sure to specify this setting.
Enter up to 128 characters.
On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify the sender.
E-mail Communication Port
Specify the port numbers for receiving Internet faxes. The specified POP3 port number is used for [POP before SMTP].
The default setting for POP3 is “110”.
The default setting for IMAP4 is “143”.
Enter a port number between 1 and 65535 using the number keys, and then press the [] key.
E-mail Reception Interval
Specify, in minutes, the time interval for receiving Internet faxes via POP3 or IMAP4 server.
The default setting is [On], “15 minute (s)”.
If [On] is selected, the time can be set from 2 to 1440 minutes in increments of one minute.
Max. Reception E-mail Size
Specify the maximum reception e-mail size for receiving Internet faxes.
The default setting is “2” MB.
Enter a size from 1 - 50 MB in increments of one megabyte.
E-mail Storage in Server
Specify whether or not to store received Internet fax e-mails on the POP3 or IMAP4 server.
The default setting is [Off].
Default User Name / Password (Send)
Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server.
Enter in up to 128 characters.
Program / Change / Delete E-mail Message
You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment.
Program/Change:
Press the [User Tools / Counter] key.
Press [System Settings].
Press [File Transfer].
Press [
Next].
Press [Program / Change / Delete E-mail Message].
Check that [Program / Change] is selected.
Press [*Not Programmed].
To change the registered e-mail message, select the e-mail message to change.
Press [Change] under the "Name".
Enter a name, and then press [OK].
Enter the name using up to 20 characters.
Press [Edit].
To start a new line, press [OK] to return to the e-mail message screen, and then press [Next] in "Select Line to Edit:".
Enter the text, and then press [OK].
Enter up to five lines of text. Each line can consist of up to 80 characters.
Press [OK].
Press [Exit].
Press the [User Tools / Counter] key.
Delete:
Press the [User Tools / Counter] key.
Press [System Settings].
Press [File Transfer].
Press [Next].
Press [Program / Change / Delete E-mail Message].
Press [Delete].
Select the e-mail message to delete.
The confirmation message about deleting appears.
Press [Yes].
Press [Exit].
Press the [User Tools / Counter] key.
Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
The default setting is [Off].
On
If you select [On], the specified e-mail address will appear in the "From:" box. If you do not specify the sender's address, the administrator's e-mail address will appear in the "From:" box.
If you do not specify the sender when sending a file by e-mail under the fax function, or if the specified e-mail address is not registered in the machine's address book, the machine's e-mail address will appear in the "From:" box. If the machine does not have an e-mail address, the administrator's e-mail address will appear in the "From:" box.
Off
If you select [Off], the specified e-mail address will appear in the "From:" box, but you cannot send e-mail without specifying the sender's e-mail address. Under the fax function, you cannot send e-mail if the specified sender's e-mail address is not registered in the machine's address book.
Fax E-mail Account
Specify e-mail address, user name and password for receiving Internet faxes.
The default setting is [Do not Receive].
E-mail Address
Enter an e-mail address using up to 128 characters.
User Name
Enter a user name using up to 191 characters.
Password
Enter a password using up to 128 characters.
Scanner Resend Interval Time
Specifies the interval the machine waits before resending a scan file, if it cannot be sent to the delivery server or mail server.
The default setting is “300” second (s).
The interval time can be set from 60 to 900 seconds in one second increments, using the number keys.
This setting is for the scanner function.
This setting is not valid for the WSD scanner function.
Number of Scanner Resends
Sets a maximum number of times a scan file is resent to the delivery server or mail server.
The default setting is [On], “3” time (s).
If [On] is selected, the number of times can be set from 1 to 99.
This setting is for the scanner function.
This setting is not valid for the WSD scanner function.
